1. The Competition shall be called “The East Ham Memorial Hospital Charity Cup Competition” and shall be managed by a Committee comprising the Officers of the Competition and three representatives of the competing clubs, all to be elected at the Annual General Meeting, with four members forming a quorum for the transaction of any business.

3. The Annual General Meeting shall be held in June each year and at this meeting the following business shall be transacted:-

i) Minutes of previous A.G.M. read, confirmed and agreed.
ii) Presentation of Annual Report, Balance Sheet and Statement of Accounts.
iii) Election of Clubs to fill vacancies.
iv) Election of Officers, Committee and Auditors
v) Alteration of rules, if any, (prior notice having been given).
vi) Draw for ensuing year’s Competition shall be made.
vii) Donation to Charity or Charities as decided by Members.

Each Club shall be entitled to send two respresentatives to the Annual General Meeting but only one representative shall have entitlement to vote on any matter that may arise. Any club failing to be respresented at the Annual General Meeting shall be fined £5.00.

4 The Officers and Management Committee shall have the powers to apply and enforce the Rules of the Competition and shall also have jurisdiction over all matters affecting the Competition.

The matches shall be played in accordance with the Laws of the Game as settled by the International Board and be of not less than 60 minutes duration (30 minutes each way).

In the event of a colour clash the away team is to change.

In the event of a drawn match extra time of 30 minutes (15 minutes in each half) must be played. If the game is then still drawn, a result must be obtained by penalty kicks, which are to be taken according to the Rules of the Football Association.

Each Club competing must send to the Secretary of the Competition, within seven days of the tie, the result of the game together with the names of the players who took part therein, failing which the Club shall be fined £5.00, and then £5.00 per week thereafter until the card is receive by the Secretary.

Clubs who do not fulfil an arranged fixture on the day because of reasons beyond their control must inform the Competition Secretary on the day.

£5.00 fines for late kick-off will be levied on the Club causing the late kick-off. Referees are not expected to wait beyond 20 minutes. All Referees fees, and Assistants if appointed, will be paid and levied against the offending team. The Committee shall decide the outcome of the match.

The date of rearranged matches shall be fixed by the Management Committee unless mutually agreed by the Clubs. In the event of any match being abandoned owing to causes which neither Club has control, it shall be replayed on the ground of the Club that had the choice of venue in the first instance, unless the Clubs mutually agree to some other arrangement. Any Club failing to keep to the agreed date of any round without valid and acceptable reason shall forfeit the match to their opponents.

5. A Club may, at its discretion, use three substitutes at any time during a match, except to replace a player who had been dismissed from the field of play by the Referee for misconduct after play has commenced. The substitution can only be made when play is stopped for any reason and the Referee has given permission.

6. The Semi-Final and Final ties shall be played on such grounds as the Management Committee may determine, with the Committee making all the arrangements in connection therewith.

Finalists shall be responsible for tickets for the Competition Cup Final to the value of £30.00 and all other Clubs competing shall be responsible for tickers to the value of £10.00.

7. All players must be registered with the Secretary of the Competition seven days prior to playing and must be bonafide members of Club they represent and shall have played at least twice for the Club in the same or previous season except in the first round of the Competition. No player who has taken part in two or more senior Competition matches during the current or previous season shall be eligible to play in the Competition and no player shall play for more than one Club in the Competition in the same season.

Permit players shall not be allowed to take part in any match in this competition.

8. Registered Referees shall be appointed to act in all matches throughout the Competition in a manner approved by the Management Committee. In the event of the non-appearance of the appointed Referee, the Clubs may mutually agree upon a Referee and provided the game can be played to a finish it shall rank as a cup-tie.

The Referee’s inclusive charge shall be £30.00 and shall be jointly defrayed by the two competing Clubs while Assistant Referees, where appointed, shall receive £15.00 each.

In the event of a match not being played because of circumstances over which the Clubs have no control, the Match Officials, if present, shall be entitled to out of pocket expenses only, but where a match is not played owing to one Club being in default, that Club shall pay the Officials, if they reasonably attend the ground, their full fee.

9. Any Club or player reported for misconduct by a Referee will be dealt with by the appropriate authority. Clubs and/or players serving suspensions under appropriate County FAs will be expelled from the Competition until suspension is cancelled by said County Associations.

All questions of eligibility, interpretation of Rules or any point not provided for by these Rules shall be referred to the Management Committee whose decision shall be binding subject to an appeal to the Association to which the Club desiring to appeal is affiliated.

10. No protest shall be entertained unless lodged in duplicate with the Secretary of the Competition within three days of the match and a cheque of £2.00 must be enclosed, which deposit shall be forfeited to the funds of the Competition should the protest not be sustained.

11. A Club may appeal to the Board of Appeal appointed by the sanctioning Association against a decision made by the Competition’s Management Committee within seven days of such decision by lodging the Appropriate fee, which sum shall be retained or returned in whole or in part at the discretion of the Board of Appeal concerned.

12. No member, in any circumstances, shall be allowed to vote on any matter relating to the Club he represents. In the event of any dispute or protest be representative of the Club shall not be eligible to sit on the Management Committee whilst such dispute or protest is being determined.

13. At least one tenth of the gross receipts from the entrance fees and at least one third of the gross receipt from the Final tie shall go to the funds of the competition. No salary or honorarium shall be paid to any person connected with the Competition.

14. All monies shall be paid to the Treasurer. A statement of the finances of the Competition shall be submitted at each meeting of the Management Committee.

15. The proceeds of the Competition less reasonable working expenses, shall be given to the charity or charities as decided by the members at the Annual General Meeting.

16. When the winning Club has been ascertained the Competition Cup shall be handed to the representative of that Club and the following agreement shall be signed:

"We A B, the Secretary of..........................Club and C D, E F and G H Members of and representing the said Club, having been declared the winners of the East Ham Hospital Charity Cup, and the same having been delivered to us in good order and condition by the Honorary Secretary of the Competition do hereby on behalf of said Club, both individually and collectively, engage to return the same to the Honorary Competition Secretary within 28 days of receiving the Trophy as Competition Winners, in like good order and condition, and in accordance with the rules of the Competition to which we have also subscribed our name's."

"We A B, the Secretary of . ... ...... . .. . .... . ...... ..Club and C D E F and G H Members of and representing the said Club, having been declared the Runners Up of the East Ham Memorial Charity Cup and the same having been delivered to us in good order and condition by the Honorary Secretary of the Competition do hereby on behalf of said Club, both individually and collectively, engage to return the some to the Honorary Competition Secretary within 28 days of receiving the Trophy as Competition Runners Up, in like go order and condition and in accordance with the rules of the Competition to which we have also subscribed our names".

17. The President and Honorary Treasurer for the time being shall be, and are hereby expressly appointed for all intents and purposes as Trustees and Legal Owners of the Trophy and all property, including funds of the Competition and shall deal with same accordingly to the instruction of the management Committee.

18. The Clubs forming the Competition each season shall be supplied with a copy of these Rules.

19. No alterations shall be made to these Rules except at the Annual General Meeting or at a Meeting specially convened for the purpose. Seven days notice, minimum, to be given of all meetings under this Rule.

20. Each competing Club shall be deemed to have given its assent to to foregoing Rules and shall abide by the decisions of the Management Committee. Subject always to Rule 11.